Gardening for the Community
Please find message above from Shrewsbury Council. There is one additional proviso you should be aware of which is:
'Any person failing to comply with any of these conditions may be asked to leave the allotment site by a Committee Member and suspended from attending the site until further notice, pending an investigation'.
For & on behalf of the Sutton Lane Allotment Society
CONSTITUTION & RULES OF SUTTON LANE ALLOTMENT SOCIETY, SHREWSBURY - 2018
1. NAME AND OBJECTS
1.1. The Society shall be called the Sutton Lane Allotment Society.
1.2. The name of the Society shall be used in any correspondence.
1.3. The object of the Society is to encourage and promote sustainable allotment cultivation and to support gardeners on the site whenever possible.
1.4. Society shall liaise with the Shrewsbury Town Council in matters associated with the tenancy of the site.
2. GOVERNANCE AND DAY TO DAY MANAGEMENT
2.1. Governance of the Society shall be vested in the General Meetings.
2.2. Day to day management shall be delegated to the Management Committee.
3. MANAGEMENT COMMITTEE AND OFFICERS
3.1. The Committee will consist of a Chairman, Treasurer and Secretary, together with a maximum of seven further Society members. The Committee shall have the power to appoint sub-committees for any special purposes. All officers and Committee members shall be elected from members of the Society at the Annual General Meeting (AGM). Nominations for the posts of Officers must be made in writing, signed by a proposer, seconder and by the person nominated and delivered to the Secretary no later than fourteen days prior to the advertised date for the AGM. Members may not nominate or second themselves. Nominations can be accepted from the floor in the event that a Nominee withdraws at the AGM or if there have been no nominations for a post. Nominations for committee members can be made either in advance or at the AGM. The Committee may co-opt members to assist in its work. Such members will be non-voting and will not count towards a quorum.
3.2. The Committee may fill any vacancy arising during the year. Members so appointed will be full voting members of the committee and count towards a quorum.
3.3. The Treasurer and Secretary may receive an annual Honorarium for their services. This amount will be agreed by the membership at the AGM.
3.4. Any officer or Committee member may be removed by a simple majority following an open discussion which gives the member an opportunity to put their point of view. Votes may be secret, but the voting numbers and result will be noted in the minutes.
3.5. Any Committee member who fails to attend two meetings in any year for any reason unacceptable to the Committee will cease to be a Committee member.
4. MEETINGS OF MANAGEMENT COMMITTEE
4.1. The Committee will meet at least quarterly.
4.2. A quorum for such meetings will be 50% of the current committee.
4.3. At all meetings of the Committee, every question shall be decided by a simple majority. In the case of an equal number of votes being cast both for and against, the Chairman shall have the casting vote. If the chairman is absent from the meeting, an acting Chairman will be voted in and shall preside at that meeting.
4.4. The Chairman and Treasurer and or Secretary may take any emergency actions required where it is not practicable to present the action to a normal meeting. Such actions will be reported at the next meeting.
5. LIST OF MEMBERS
5.1. The Committee of Management shall cause to be kept a list of members update annually. This list shall contain the relevant contact details of members.
6.1. Honorary, Social and Members shall be as defined in the current Management Policy Document (MPD)01 Membership Categories
6.2. Members will elect a Management Committee at the AGM who shall have the power to elect honorary members.
6.3. Members will be required to pay such annual subscriptions as are agreed at the Annual General Meeting.
6.4. Members are required to pay rent as determined by the Committee when STC notifies it of annual charges.
6.5. All resignations from the Society should be made in writing to the Secretary.
6.6. Members are required to comply with the Society’s Constitution and Rules.
7.1. The Treasurer shall take care of all money and goods belonging to the Society. The Society’s funds will be deposited with a bank agreed by the Committee and disbursed on instruction from the Committee. Any two signatures are required on cheques from the following officers: Chairman; Treasurer; Secretary.
7.2. The treasurer will keep an up to date record of all income and expenditure related to the Society’s financial transactions. Where practical these will be supported by invoices, receipts or vouchers which show the date, total amount paid and the purpose of the expenditure. Such records will be subject to independent examination.
7.3. The Treasurer shall give a report to the meetings of the Committee, and this will be noted in the minutes.
7.4. The Treasurer will present a written report to the AGM. Any receipts or expenditure related to any grants will be recorded separately.
7.5. The Treasurer shall close the accounts on 31st December each year and prepare income and expenditure statements and balance sheet for presentation to an independent examiner.
7.6. The independent examiner will be appointed at the AGM
7.7. The accounts shall be circulated at the AGM.
8. GENERAL MEETINGS
8.1. The Annual General meeting shall be held in March of each year. Members shall receive at least 21 days’ notice of the date, time and place of the meeting, and of any special business.
8.2. Additional agenda items for the AGM must be sent in writing to the Secretary 14 days before the AGM.
8.3. The Constitution and Rules will not be amended, without sanction by the majority of the members present at an AGM or Special General Meeting (SGM).
8.4. Any amendment to the constitution will be recorded in writing and signed by the Chairman and Secretary of the Society.
8.5. At the written request of at least 6 members the Chairman will call an Extraordinary General meeting for a specific purpose. All members shall receive 7 days' notice of such a meeting with details of the agenda.
8.6. Annual membership rent and subscriptions will be agreed by the membership at the AGM.
8.7. Any member present at the AGM and not disqualified shall have one vote. Where the votes cast are equal, the Chairman shall have a deciding vote in addition to his/her normal vote.
8.8. The Chairman of the Management Committee shall preside at the AGM or SGM.
8.9. The quorum for an AGM or SGM will consist of 5 members.
8.10. No political or sectarian issue shall be raised or discussed at either an AGM or SGM.
9.1. The Society shall affiliate itself to any organisation that promotes the recreational activity of allotment and garden cultivation as deemed appropriate by the committee.
10. DISSOLUTION OF THE SOCIETY
10.1. The Society may be dissolved at any time by the consent of 75% of the members, testified by their signatures to an instrument of dissolution. This should set out clearly what is to happen to any assets and residual cash after payment of expenses.
11. COPIES OF RULES AND CONSTITUTION
11.1 A copy shall be given to every new member on joining, and further copies may be provided at cost.
12. RULES: DUTIES OF MEMBERS
12.1. To observe all rules relating to the allotment gardens as set out by the Committee.
12.2. Rents and subscriptions will be due by 1st April.
12.3. Any member one month in arrears with either the subscription or rent will be removed from the list of members and lose any benefit from such membership. A person so dismissed may be reinstated at the Committee’s discretion.
12.4. No member may sub-let a plot.
12.5. A member is responsible for notifying the Committee of any change of contact details.
12.6. Members must maintain the pathways around their allotment.
12.7. The use of weed killer on pathways is not permitted
12.8. No member may encroach on any path or roadway. All paths roadways and fences must be kept clear of rubbish.
12.9. The dumping of stones, rubble or rubbish anywhere on the allotment site is not permitted.
12.10. No barbed wire may be used on an allotment.
12.11. Member wishing to erect a hut, shed, greenhouse or other translucent cultivation structure on their plot(s), must comply with the current M.P.D.07.Temporary Structures.
12.12. An allotment holder will not cause any nuisance to any other plot holder. No livestock will be kept anywhere on the site.
12.13. Bonfires will be permitted on plots subject to the current M.P.D. 02 – Bonfires
12.14. No member may remove or cause to be removed any soil from the site, without obtaining permission from the Committee.
12.15. Any refuse container provided by the Society must be used in accordance with the rules.
12.16. Dogs are prohibited from the site.
12.17. Members bringing children onto the site are responsible for their safety and good behaviour.
12.18. If a member wishes to plant a tree(s), fruit or ornamental, on their plot(s), they must seek the approval of the Committee before proceeding.
12.19. Sprinklers and hosepipes must not be left unattended. All hose pipes must be disconnected from the standpipe after use.
12.20. Gates and doors must be locked properly at all times.
12.21. In the event of a dispute or complaint between allotment occupiers this should be submitted in writing to the Committee in accordance with the current M.P.D. 03 - Complaints Procedure
12.22. A 5 mph speed limit exists throughout the site
12.23. The sale of produce for personal profit is prohibited.
13. NON-COMPLIANCE – M.P.D. 04
13.1. If, in the opinion of a two thirds majority of the Committee, the conduct of any member be injurious to the character and interests of the Society, that member shall be subject to a non compliance review of their actions by the committee to consider what measures should be taken to maintain the good governance, reputation and compliance with the Rules of the Society.
13.2. This review may result in the imposition of sanctions on the member appropriate to the nature of the non-compliance event including expulsion from the Society.
13.3. The Committee will prepare guidelines on the procedures to be adopted in pursuance of maintaining compliance with its Rules, including the identification of appeals procedures, to enable a member to seek redress should they consider the committee’s sanction decisions unreasonable. A copy of the non-compliance guidelines will be made available on request.
14. EQUAL OPPORTUNITIES POLICY – M.P.D. 05
14.1. The Society will adhere to an equal opportunities policy. The management committee will develop, maintain and administer this policy on behalf of the membership. A copy of the MPD will be made available to members on request and on the website.
15. HEALTH AND SAFETY POLICY – M.P.D. 06
15.1. The Society will adhere to a health and safety policy. The management committee will develop, maintain and administer this policy on behalf of the membership. A copy of the MPD 06 will be made available to members on request and on the website
THIS CONSTITUTION was adopted as the constitution of the Sutton Lane Allotment Society at a meeting of allotment holders held on 9th July 2005. but subject to revisions as follows;
Revised and approved at the 2014, 2017 and 2018 AGM’s
Revised Clause 6 a+g) membership amended in principle at AGM 2016, Honorary and Social Membership definitions Incorporated as Management Policy Document 01 in 2018
Revised Clause 11.11 Erection of Temporary Structures; Temporary Structures clause 12.11. Alteration proposed under MPD 07 at 2018 AGM
Revised Clause 12.13 Bonfires; incorporation of Bonfire Policy Document. approved in principle at AGM 2016, text MPD 02 tabled at the 2018 AGM
NOVEMBER 2019 NEWSLETTER
SUTTON LANE ALLOTMENT SOCIETY- MINUTES OF AGM 18th MARCH 2019
Meeting attended by 24 members; attendance record is held on file for record.
Apologies for absence were received from: Beth Stark, Laura Evans, Roy Lawford, Robert Lea, Kate Griffins, Gillian Castle, Steve Gillian, Gill Moore.
1 Minutes of AGM on 12th March 2018;
The Secretary confirmed that the minutes had been displayed at the allotment, and publicly circulated. The minutes were proposed, seconded and adopted as a true record of events by the membership subject to the following items, see 2.1 and 2.2:
Minutes amended and adopted as a true record of events. John Ingham Proposed; Liz Lowe Seconded / Passed Unanimously
Matters Arising from previous meeting of 12th March 2018;
2.1 A query from the floor raised by Jackie Wales regarding an amendment to section 12.11 of the Constitution and Rules of the Sutton Lane Allotment Society regarding temporary structures.
Steve Bowen responded with the correct information: The amendment was to M.P.D. 07, which should have been updated to state that temporary structures should be a maximum of 6m square as had been agreed at the 2018 AGM, (refer to point 3.3.6 of the AGM 2018 minutes).
The Chair agreed to amend the constitution and M.P.D. 07 following a vote that was carried unanimously.
2.2 Item 6.4 of the AGM 2018 minutes should read Sheila Jones, not Sheila Martin.
3 Officer Reports;
3.1 Chairman’s Report – John Ingham - incorporating Secretary’s Report
3.1.1 “This report concludes my eighth year as Chair and a summary is as follows: -
3.1.2 The Chair confirmed that if re-elected, 2019 would be his final year as Chair. He asked for a volunteer from the membership to shadow him this year in preparation for taking on the role next year.
3.1.3. The Chair on behalf of the members congratulated John Evans for his achievements at Shrewsbury Flower Show, in particular runner up in the Hanging Basket Competition, and his fundraising efforts on behalf of NSPCC through his Christmas Lights display, totaling £845.00.
3.1.4. The Chair informed the membership that the organisers of the Shrewsbury Town of Flowers ‘Allotment Competition’ mislaid the entry from Diane Davis. They expressed their apologies for this as Diane would have been in the running as a winner.
3.1.5. The winners of the SLAS ‘best kept garden’ Competitions were:
Best Newcomer was awarded to Martyn Brayne
Best half plot was awarded to Mark Pugh
Best kept garden was awarded to Diane Davis
3.1.6. The Chair reported that once again the Beer, Buns and Barbecue social gathering had been a great success. He thanked Committee members for their participation and members for their attendance.
3.1.7. The chair requested volunteers for the mowing rota, informing all present that training on either of the two on site lawn mowers would be given (as in accordance with SLAS Health & Safety Guidelines).
3.1.8. The Chair advised the meeting that the committee had met 6 times during the year, had undertaken 6 plot inspections and 3 health and safety inspections.
3.1.9. Membership – currently stands at 66 members plus one life member and two social members, with a waiting list of 14 external applicants.
3.1.10 Two motions for consideration by the members at the AGM had been received in advance of the meeting, and resubmitted in an amended form from the floor, see 4. Motions from the Floor.
3.1.11 The Chair thanked the members of the Committee for their support throughout the year.
3.1.12 The Chair reiterated the importance of Site Security to all members.
3.1.13 Thanks also went to:
The Treasurer, Terry Edwards and our Secretary, Mrs Geraldine Seymour, for their excellent work throughout their tenure of the posts.
To Mrs Jane Hallsworth for her management of the Sutton Lane Allotment Society Web Site.
To Steve Gillian for his excellent work as secretary prior to his resignation.
3.2 Treasurer’s Report – Terry Edwards
3.2.1 TE confirmed that the circulated ‘Accounts’, audited by Mr Rob Lea, were a true record of the SLAS finances. Terry summarised the following key points to note:
The figures indicate a balance of £2456.06p compared with £2161.91p for the previous year and a surplus of £294.15p compared with £335.29p for the previous year.
Expenditure during 2019 - 2020 is likely to be similar to 2018-19, although adequate the reserves would be stretched should there be any ad hoc expenditure of an unusual nature.
3.2.2 No questions were received from the floor regarding the 2018-19 accounts. GS proposed the accounts be accepted as presented (seconded by JI); proposal was unanimously agreed.
3.2.3 Martin Brayne proposed that the subscription rate for 2019-20 should be £10.00/member. The meeting discussed anticipated costs for 2019/20 and the Societies reserves and approved the membership fee at £10.00p.
3.2.4 TE advised that STC rents for 2019-20 have been raised slightly in line with inflation. e,g. £50.00 per full plot / £15.00 for a half plot with a concession. Rent requests would be emailed / posted soon during April.
3.2.5 In response to members’ queries, TE clarified that the SLAS concession age was the same as the state retirement age. Members who pay the concession rate plot rental must be in receipt of state pensions and cannot be members who have taken early retirement.
3.2.6 Terry thanked Rob Lea for authenticating and signing the accounts.
4. Motions from the floor
4.1 Soil deliveries
The membership agreed that the committee must give at least 4 weeks’ notice to members of any soil deliveries. The aim is to give members time to arrange their own deliveries of manure before the soil delivery.
Proposed Sheila Jones, Seconded Jackie Wales, Carried 23 in favour, 1 abstention.
4.2 Alteration to the tenancy year
It was proposed that the SLAS tenancy year run from February to February in order to give new members more time to clear and cultivate their plot during the growing season. While the membership felt this was a good idea, difficulties arose due to current tenants losing a month’s rent in March 2020 if they resigned at the end of 2019.
A second difficulty was that Shrewsbury Town Council was irregular in posting the scale of charges for Allotment rents, and collected the rents in March.
4.2.1 The amended proposal had two parts: that henceforth members should advise that they were giving up their plots by the end of December and vacate them by the end of February; and that the SLAS committee would make arrangements so that any sums of money incurred by members during the changeover in 2020 would be absorbed by the Society.
Proposed John Evans, Seconded Mark Pugh, carried unanimously.
4.3 Proposal to amend constitution
Proposal to amend Clause 2.a of the Constitution and Rules of Sutton Lane Allotment Society and to increase the management committee size by two members from 8 to 10.
Proposed Jennie Bailey, Seconded John Ingham, Carried, 21 for, 1 against, 2 abstentions.
5. Election of Officers and Committee
Geraldine Seymour reported that nominations for Chair, Hon Treasurer and Hon Sec. had been received as follows:
John Ingham had been nominated for Chairman by Liz Lowe and seconded by Mark Pugh.
Terry Edwards had been nominated for Treasurer by John Evans and seconded by Steve Bowen.
Geraldine Seymour had been nominated for Secretary by Steve Bowen and seconded Ron Milner
The above noted nominations were put to the vote and unanimously approved.
John Ingham advised that the current committee members had expressed their willingness to remain on the management committee. The membership present confirmed that their membership of the Committee for 2019-2020 would be; Mark Pugh, Liz Lowe, Ron Milner, Steve Bowen, Di Davis, John Evans, Martin Brayne.
Two new additions were welcomed to the committee: Julie Dean and Claire Passey. Nominated John Ingham, Seconded Geraldine Seymour, carried unanimously
6. Any other business relevant to an AGM
6.1 John Ingham noted that the ‘mowing rota’ sheet would be placed on the notice board shortly and requested that as many members as possible take the opportunity to get themselves trained for this essential maintenance task.
6.2 Sheila Jones suggested that committee members photographs should be put in the shed noticeboard; she was informed by the Chair that her suggestion would be considered by the Committee and she would be informed of their decision.
6.3 John Evans pointed out that members were putting rubbish in the donation station, and that this space should be reserved for donations of food. It was agreed that a Notice would be prepared and displayed on the Notice Board.
6.4 Bernard Martin informed the forum that stones are being deposited on Primrose Drive entrance pathway to the allotment site. It was agreed that this item should be mentioned in the next newsletter.
6.5 Steve Bowen asked members not to keep making paths between plots any narrower as they were currently very difficult to walk on.
7. John Ingham closed the meeting at 8:40 with his thanks to participating members.
The date for the AGM in 2020 to be agreed and advised to members early in January 2020.
Endorsed; ……………………………………………. at the AGM on 18.03.2019
Chairman John Ingham
Secretary Geraldine Seymour
Click here to download a copy. AGM minutes 18.03.2019 FINAL.docx
Sutton Lane Allotment Society
Sutton Lane Allotment Society Annual General Meeting
Chair & Secretary’s Report for 2019 / 2020 Season, submitted to the membership in writing because of the Covid-19 pandemic
A special welcome to all our new members. This concludes my ninth year has your Chair. My report is as follows:
Firstly, I would like to thank your committee for their continued support and industry over the preceding twelve-month period.
One member of Sutton Lane Allotment Society is an Honorary Member.
At the present time we have no Social Members.
Unfortunately, our secretary Geraldine Seymour resigned in May / June 2019. I would like to take this opportunity on my and your behalf to thank Geraldine for all the hard work that she put into the role of secretary over the preceding two years. Geraldine rapidly picked up the workings of the Society following the departure of Steve Gillian. The Committee approached Liz Lowe with a request that she consider replacing Geraldine as your secretary. I am pleased to announce that Liz Lowe was appointed as Acting Secretary on 13th May 2019 and was confirmed into the role on 30th September 2019. I am very pleased to report that Liz has become a tremendous asset to the Society.
2019 was a good year for the cultivation of all crops on the allotment plots. It was pleasing to see flowers and fruit growing abundantly on some plots. Once again I personally commend Gill Moore, Dave Edwards, and Ted Sallows for their annual colourful floral displays.
I have to inform you that during the Britain in Bloom Competition (of which Sutton Lane Allotments was chosen to represent Shrewsbury) one of the judges in company with Margaret Thrower went up to a dahlia in bloom (the flower was more than 15 inches across) on Dave Edwards plot 2B and informed the large group of judges that it was probably one of the best examples of a flowering dahlia she had ever witnessed. Margaret Thrower suggested that it could have won first prize at Shrewsbury Flower Show. Shrewsbury Town won a Gold Medal in the Competition and Sutton Lane Allotments were included in the Gold Medal award, they were also Highly Commended for their diversity and general good presentation of plots and produce. A rewarding comment was made about the two quarter plots adapted for persons with limited physical ability.
On behalf of Sutton Lane Allotment Society, I would like to once again congratulate Committee Member John Evans for his continued success at the 2019 prestigious Shrewsbury Flower Show. John was awarded one first prize for his exquisite standing fuscia, one second and three thirds for a selection of hanging baskets and hanging pots. Just to put the icing on the cake for 2019, John was awarded the best small front garden in Shrewsbury, by the Shrewsbury in Bloom Judges.
During the month of December John illuminated the front of his house with a fantastic display of Christmas Lights, amassing the amazing sum of, £1172.00. The monies have been donated to Alder Hay Childrens' Hospital, Liverpool and Gift Aid. On your behalf I congratulate John on another amazing achievement.
Sutton Lane Allotment Society entered Mark Pugh in the Shrewsbury in Bloom – Best Kept Allotment Competition - Diane Davis was not allowed to enter – reason given by Shrewsbury Town Council was Di’s two half plots which make a whole plot where declared to be too far apart to be able to be called a whole plot!! Unfortunately, Mark was not listed among the winners, although I was of opinion he should have won.
Good luck to this year’s volunteer entrant/s, if the competition takes place in these unprecedented times.
On 23rd July 2019 for the eighth year running, your Committee held our own Sutton Lane Allotment Society Competition. I managed the competition. We used the formulated matrix marking system created by Shrewsbury Town Council.
Your committee collated the marks and identified a winner for the Best Newcomers Plot, namely Ms Chuanxia Heung (Plot 37B).
In second place was Roy Ellis (Plot 37A + 27B1) and in third place was Doug Williams (Plot 34A). Well done to all our newcomers, and this year they move into the major leagues.
The Best Kept Half Plot on the allotments; the winner was identified as Mark Pugh (Plot 1B) with 93 marks. In second place was Sheila Jones (Plot 31A) and in third place was Terry Edwards (Plot 7B).
For the third year running the winner for the best kept garden again went to Diane Davis (Plots 19B and 30B), and in second place was Jackie Leach (Plots 10A & 11A). In third place was Steve Doyle (Plots 28A & 28B).
I personally congratulate all the entrants. Once again your committee reported that they were very impressed with the state of the plots at the time of judging. This was reported at the time so I do not intend to repeat, suffice to say well done to all concerned.
In March & April 2019, Sutton Lane Allotment Site received two one-ton deliveries of wood bark from Shrewsbury Town Council.
In August 2019, Sutton Lane Allotment Site received two five-ton deliveries of ‘chippings’ from Shrewsbury Town Council. The stones have been laid at the Sutton Lane end of the roadway with a view to laying a foundation for a small car park, to cater for two possibly three vehicles.
On Sunday 8th September 2019, Sutton Lane Allotments held its annual social gathering, namely ‘Beer Buns & BBQ’ at the Community Shed. Thirty (30) members attended the function throughout the afternoon.
Burgers and sausages were served in fresh baked buns, alcoholic beverages and soft drinks were also supplied. The members enjoyed a very memorable afternoon in the sun. The annual presentation of trophies was made to the winners.
Thank you to the members who supplied burgers, sausages, ‘chutneys’, homemade Victoria sponge cakes, lemon drizzle cake, beers, wine and home-made wine. If I have missed anything or anyone out, I apologise.
I would like to mention again, the Food Hub – it was commented on by the judges of Britain in Bloom. I am sure that we scored highly for this facility. Your Committee say thank you ‘again’ on Nicola Craddock’s behalf to all the members who contributed to this worthy cause for those less fortunate than us. Nicola is no longer a member of the Society. I have taken on the mantle of delivering your produce to the Food Hub via a third party. The Judges’ comments were directed towards the representatives of Shrewsbury Town Council, (always good to remind them that we exist).
On your behalf, your committee have formally thanked Helen Ball and Gary Farmer of Shrewsbury Town Council for all their assistance to date in helping to improve the infrastructure of the allotment site.
Member John Edwards donated a rotovator to the Society. The rotovator (which goes forward and in reverse) has been repaired and serviced by a local engineer at a very reduced cost of £70.00. The machine when new had an insurable value of £949.00. It is available to the members after guidance on how to use it; details of which will be circulated at a later date, (subject to lock down conditions). The member using the rotovator will be responsible for purchasing petrol for its use.
The Society received a complaint via Shrewsbury Town Council from two residents in Snowdrop Close regarding the Russian vine and Blackberry bushes that run along the metal fence on the South end of the allotment site. Your Committee members decided to purchase an all-purpose tool. Accordingly a Mountfield 2 stroke petrol 5 – in – 1 Multi-Tool i.e chain saw, strimmer, hedge cutter, metallic grass cutter, and an extension arm @ £239.99. It has been purchased and is secured on site. This machine will only be available to a Committee member who has had guidance on how to use it; details of which will be circulated later.
Ear protectors and safety goggles have also been purchased for their protection, together with a storage cabinet and securing mechanism (thanks to John Evans for all his input). The Committee have determined that the person requesting the use of the Mountfield multi- tool will be responsible for the purchase of two stroke oil and petrol prior to its use, (subject to lock down conditions). It is proposed that the machine will be used in the near future to cut back the Russian vine at its source. Your Committee propose that a skip will be hired in the future, (subject to lock down conditions) to remove the detritus from the allotment site.
Because of damage and wear and tear to our long-shank combination padlocks it has been necessary to purchase five (5) more at a reduced cost of £120.40 via Amazon and Abbey Hardware. Our previous suppliers no longer trade. The latest purchases are guaranteed for five (5) years.
All allotment plots have now been supplied with identification markers at a total cost of £118. 82 i.e. £1.76 each. Paid for by your Committee on your behalf.
Your Committee have instigated a formal induction process for all new members together with a welcoming letter to your Society.
Your Committee approached Shrewsbury Town Council following a complaint from the tenant of Plot 15A. A quarter of the plot is shaded by a very large walnut tree and cultivation was very poor. The Council agreed that the Society would not pay for a quarter of the plot (the shaded area). Rather than condemn that area, Committee member Di Davis approached the Committee with a suggestion that the plot be cultivated with wild flowers, e.g. lavender and rosemary the remainder being grassed. A bench has been placed in the shade of the walnut tree. Your Committee propose that the quarter plot is to be used by dementia sufferers and their carer’s under the supervision of a Committee member. The use of this area will be subject to the pandemic lock down conditions.
The Community shed would be made available to them in the event of adverse weather, again subject to lock down conditions being lifted.
Our Web Site
During September, several areas of improvement were identified for the website and it became apparent, after consultation with Jane Halsworth that the BT Community Web Kit (our web hosting company) was quickly becoming unable to cater for our needs. Jane also expressed a concern in taking on additional work for the website.
At this time, it came to the Committee’s attention that 123-Reg, our domain name host had sent out ‘renewal notices’ to the SLAS, and thousands of other customers, relating to an additional domain name almost identical to our current address. This misleading email read as if it was a legitimate renewal for our existing domain name. Those who wish to read the article surrounding this matter can contact Liz Lowe for the link.
Whilst this move by the company was technically legitimate, it attracted much criticism from the public regarding the tactics used to elicit further funds from additional domain addresses.
Because of the similarity of the domain addresses, it was not noticed at the time and it was thought the renewal was in relation to our original domain name .co.uk. Unfortunately the window to stop payment or request a refund passed before we became aware, resulting in SLAS being the owners of two domains, .co.,uk and .uk.
It was decided therefore, in order to minimise risk, it would be better if the responsibility and administration was transferred to the SLAS Committee. Liz Lowe and Clare Ardill volunteered to take this on and research began on alternative web hosts that were more stable and have the capacity for improvement.
Our grateful thanks go to Jane Halsworth for the hard work and commitment she has shown over recent years in administering the BT Community Web Site.
It had become clear that the BT Community Web Kit was beginning not to meet our needs. Customer Service is virtually non-existent (taking well over a week to respond to enquiries), and the site is not maintained sufficiently well enough to offer an efficient service.
There is no customer service ‘chat’ when administering the web pages which leads to a frustrating time lapse in getting things done. Notwithstanding the above, this is a free service albeit it a very poor one.
Research identified a user-friendly web host company (site123.com) no relation to our domain host providers (123reg.co.uk) which offers an extremely easy-to-use web hosting service and a very competitive three-year contract for just £4.52 per month.
The basic package offers everything we need, including uploading the Newsletter onto a bespoke page, automatic menu creation, video uploads, fast manipulation of pages, themes and styles, uploading of images either from personal files or from an internal library; uploading of documentation with the ability to edit once uploaded and an efficient support/chat facility when required by the web administrator.
A decision was taken by your Committee to go ahead and the new website was launched on 29th January at which time members were informed.
We sincerely hope members will use this site as a point of reference and offer suggestions for improvement.
On behalf of all the members, I publicly thank Committee Members Liz Lowe and Clare Ardill for all the hard work that they have put into this project.
I wish to inform the membership that your committee met nine (9) times during the year, undertaken five (5) plot inspections and three (3) Health & Safety Inspections. The membership currently stands at seventy-five (75) members plus an Honorary Member, with a waiting list of twenty-one (21) external and five (5) internal applications. We have never been so popular. The majority of our applications originated from our web site.
Lawnmower Rota - MY ANNUAL MOAN
Your Committee have got to address this problem, because the grass is not being cut. We have got 2 very efficient petrol lawnmowers which are regularly serviced. Petrol and oil is supplied. The only problem is that the mowers are not being used!!!
It is evident that the same 4 persons cut the grass, this is not good enough. Yes, you have to be Health &Safety trained to use the mowers, but that is not a problem because a committee member will take you through the process of starting and stopping the mowers.
The lawnmower rota will be displayed on all the Notice Boards and in the Community Shed, the member indicates on the rota the dates that he/she will take responsibility for cutting the allotment site grass. Please can we have more volunteers???
Site Security: - Burglary
Sometime between 0900 hours on Friday 13 December 2019 and 1100 hours on Saturday 14 December 2019, Seven (7) garden sheds on the allotment site were broken and entered. It would appear that nothing had been stolen. Your Committee considered the possibility that the offenders had ‘tested the waters’ and would return later. To that end your Committee changed the security numbers on our padlocks. We thank you for your co-operation over this matter.
I am pleased to report that the new long shank padlocks are performing well and John Evans continues to keep all our locks in a good and efficient working order.
Please do not interfere with the padlocks, if you have a problem with entry or exit involving the locks please contact a committee member.
Once again, I must stress that all the storage sheds must always be kept locked, if any building is left insecure our comprehensive insurance cover for the buildings is compromised.
Gates must always be kept locked to prevent non-members accessing the site unless accompanied by an SLAS member. I cannot emphasise enough the importance of practising security on the site.
During Storm Dennis five fence panels which were parallel with Plot 31A were badly damaged.
The main contributory factor was the ground retaining the steel posts had been disturbed by contractors acting on behalf of the householder in Sutton Bridge when creating a tiered garden. Exacerbating the situation, the householder had placed screening along the fence which acted as a sail attempting to hold back the gale force wind. The householder has contacted a contractor and is having the fence repaired under the supervision of Shrewsbury Town Council. Because of the damage caused to Plot 31A and the upheaval suffered by the Plot holder, your Committee have negotiated with STC and they have agreed to halve the rent for the season.
On behalf of your Committee, I thank Elizabeth Lowe for taking on the responsibility of Secretary.
We would like to say thank you to your Treasurer, Terry Edwards. He has now completed his fifth year in office and his financial reports to the committee meetings are always very well presented. Thanks to Rob Lea for auditing the books.
On your behalf your Committee thanks new Committee member Clare Ardill for the excellent quarterly newsletter that she produces, with a view to keeping the members informed of all activities on and off the allotment site.
We would like to take this opportunity to say thank you to committee members Liz Lowe & Steve Bowen, who have taken on the mantle of Health and Safety Officers for the allotment site. Steve, Liz and I carry out Health and Safety visits on the site on a number of occasions throughout the year. Steve is your Vice Chair and performs the duties of Chair in my absence.
We would like to say a personal thank you to Committee Members Mark Pugh, John Evans and Les Jones for all their assistance with ongoing maintenance issues on site. We also wish to thank our resident plumber Chris Mansell.
We thank committee members Di Davis, Mark Pugh and Ron Milner for assisting me with plot inspections throughout the year.
We thank Diane Davis she has taken on the mantle of Membership Secretary, Plot Allocator and with Mark Pugh carries out our new member’s induction. Unfortunately Di has since resigned and co-opted committee member Roy Ellis (Plot 37A) has taken on the role. I personally thank Di for all the hard work she put into the role over the previous year.
We thank Committee member Martin Brayne who ensures that the first aid boxes are maintained. He manages the accident book and notifies me of any incidents on the allotment site.
We wish you every success with your cultivation and very productive allotments during the coming year. Your Committee thank the membership for their consideration regarding the ‘banning’ of tractors on the site because of inclement weather (namely heavy rains), until the ground is suitable for further deliveries. This ban remains in force until Covid-19 restrictions are lifted.
That concludes my report.
Click on the links below to download the documents you require
2019 AGM Minutes: AGM minutes 18.03.2019.docx
2020 AGM Agenda: AGM 2020 Agenda.docx
Annual Renewal of Membership Form: Membership Renewal Form 2020 - Form Version - Final.docx
After Shropshire Organic Gardeners Potato Fest – Message from Frank Oldaker
29 March 2020
If you have been to a Potato Fest of ours you will have seen Matthew of "Brighter Blooms" behind his stand selling fruit trees, bushes, onions etc. What you probably don't know is that for a few years now he has supplied the seed potatoes to us which we sell. However, as he is based in the Lancashire he also holds Potato Days of his own in the North West.
Unfortunately some of these were cancelled and also shows which he would have been at are gone as well.
This means he has potatoes etc left over and sent the following message which we are more than happy to circulate and ask that you pass on to your members if you are able.
If you missed the Potato Day this year or perhaps you want to grow more in light of the current situation, Brighter Blooms (who supplies all the products for potato day) still has stocks of seed potatoes, onions sets and vegetable seeds. They are all listed online so they can be delivered straight to your door.
website is:- http://www.brighterblooms.co.uk
Just for information as well It looks like there are going to be some virtual Flower Shows:
Virtual Flower Show 25th & 26th April – Hosted by Dibleys, details on Facebook
RHS Chelsea Flower Show 19th-23rd May details to be found on the RHS website
SUTTON LANE ALLOTMENT SOCIETY
DUE TO THE CURRENT CORONOVIRUS PANDEMIC,
AND TO ENSURE THE SAFETY OF OUR MEMBERS
SLAS NEED TO MINIMISE THE RISK OF CROSS INFECTION.
REGRETTABLY SLAS COMMUNAL EQUIPMENT
WILL NOT BE AVAILABLE FOR USE UNTIL FURTHER NOTICE.
SHOULD ANYONE HAVE PERSONAL TOOLS, EQUIPMENT OR ITEMS
IN THE SHED AND WISH TO REMOVE THEM
07956 450732, JOHN EVANS
GIVING A REASONABLE PERIOD OF NOTICE
TO ARRANGE REMOVAL.
ONCE REMOVED, ITEMS CANNOT BE RETURNED TO THE SHED
FOR THE PRESENT TIME.
THESE ALTERNATIVE ARRANGEMENTS WILL BE IN PLACE
FOR AS SHORT A PERIOD OF TIME IDENTIFIED AS NECESSARY
AND TO ENSURE THE SAFETY OF OUR MEMBERS.
THANK YOU FOR YOUR SUPPORT IN THIS MATTER.
SUTTON LANE ALLOTMENT SOCIETY
The reason for this decision is due to the current extenuating circumstances surrounding the Coronavirus pandemic. When a revised date as been identified we will be in touch with the new details. Thank you for your co-operation in this matter.
In the event that the pandemic is downgraded in the near future, it is proposed that a large skip will be on site between Thursday 9th April 2020 and Tuesday 14th April 2020 to remove rubbish & debris from the site. WE WILL BE LOOKING FOR VOLUNTEERS TO ASSIST WITH THE CLEAN UP AND CUTTING BACK OF RUSSIAN VINE FROM THE BOUNDARY FENCE.
THE SPRAYING OF PATHS IS NOT ALLOWED.
ANY SPRAYING OF PLOTS SHOULD BE IN CALM CONDITIONS AND NEIGHBOURING PLOT HOLDERS NOTIFIED PRIOR TO OPERATION. A LAMINATED NOTICE SHOULD BE DISPLAYED ON THE PLOT. DETAILS OF CHEMICAL USED AND THE DATE OF SPRAYING PLACED IN THE SPRAY BOOK LOCATED IN THE COMMUNITY SHED.
SUTTON LANE ALLOTMENT SOCIETY
NOTICE TO MEMBERS
USE OF ROTAVATOR
The Society has recently acquired a rotavator for Members' use. A logbook is located near the Rotavator situated in the shed which should be filled in each time the machine is to be used.
The rotavator has been generously donated by a Society member and SLAS have outlaid a sum of money to bring the machine into a good and efficient working order. The machine when new was valued at £942.00 and that will be the cost to replace same (insurance cover).
A few do's and don'ts need to be heeded to ensure the Society gets years of service from this machine.
For & on behalf of SLAS Committee
8 FEET HIGH HAZEL POLES NEWLY HARVESTED FROM
COPPICE WOODLAND AT MERRINGTON
BUNDLE OF 12 FOR £15
We will place some helpful videos on this page for members new to gardening offering helpful hints and tips. If any of our members have any links that they feel might be useful to other members, please forward for inclusion.